jump back to Your PC home page
jump down to how this page would look for Your PC
Introduction
All Parish Councils (PC) must have meetings. Minimum 6 meetings a year some, upwards of 16 a year. Council and committee meetings require an agenda, papers and minutes. All these need to be drafted, edited, approved, discussed, posted on ‘noticeboards’ and online.
We nearly all use software these days and we have all discovered ways to make it easier to do. A small example is to keep the same headings each time on the agenda and morph that into the minutes at the post meeting stage. Using your smart phone to record the meeting also assists.
The process is a circular, repetitive and probably the most time consuming activity for a clerk. The documents revolve around the meeting but we will put the meeting as an item in the loop because the meeting requires actions too. The clerk should be focussing on the actions.
Using your preferred writing software you create an agenda template and a minutes template. DC provides a template for you to start with.
All the documents are written to the file storage area and shared from there.
What needs to be done for a meeting?
- Set a date
- Book a venue
- Pay for venue
- Publish the date
- Send invite
- Send reminder
- Change date
- Change location
- Inform attendees of changes
The process
| Action | Days | Agenda | Papers | Minutes |
| Prepare. Draft | D-9 | Draft | ||
| Circulate for approval | D-8 | Draft | ||
| Edit | D-7 | Draft | ||
| Approved | D-6 | A | ||
| Prepare papers | Draft | |||
| Link papers to agenda | A | A | ||
| Post to website | D-5 | A | A | Draft |
| Post to information boards (physical) | D-5 | A | Draft | |
| Hold meeting | D | |||
| Display/ project agenda and papers | D | A | A | |
| Take minutes | D | Draft | ||
| Read, approve and sign minutes of previous meeting | D | A | ||
| Take minutes | D | Draft | ||
| Draft minutes | D+2 | Draft | ||
| Circulate for approval | D+4 | Draft | ||
| Edit | D+5 | Draft | ||
| Final draft ready | D+6 | Draft | ||
| Process starts again | ||||
| Prepare. Draft | D-9 | D |
meetings, agendas, papers and minutes
Meetings
- When. Normally monthly, on the second Mon of the month at 7.30pm.
- Where. At GW Village Hall (GWVH), or the Bowls Club. The location, if not GWVH, will be indicated on the list below.
- Annual Parishioners Meeting (APM) is normally held on the third Mon of March. This has changed to include the Meet and Greet.
- Annual Parish Council Meeting (APCM) is normally held in May.
2025 2026
- Mon 9 Mar 2026
- Feb 2026 – no meeting
- Mon 12 Jan 2026
- Mon 8 Dec 2025 (Budget and Precept)
- Mon 10 Nov 2025
- Mon 13 Oct 2025
- Mon 8 Sep 2025
- Aug 2025 – no meeting
- Mon 14 Jul 2025
- Mon 9 Jun 2025 (AGAR)
- GWPC agenda for meeting on 09.06.2025 v1.4
- Item 05.02. Babergh TP briefing June 2025
- Item 05.03. BMSDC. governance review. Babergh CGR2025
- Item 05.04. BMSDC Revised CIL Charging Schedules. Public Consultation. Statutory Notice
- Item 05.05. licensing policy. Summary of Changes
- Item 05.05. draft BMSDC Licensing Policy 2026 – 2029
- Item 06.00. Become a Parish Councillor V2
- Item 08.01. bus platform
- Item 08.03. dropped kerbs. update
- Item 12.01. Income and expenditure. May 2025. UTB 331 and Lloyds CA 642
- Item 12.02. bank reconciliations. May 2025
- Item 12.04. GWPC Internal Control Report 2024 2025 final
- Item 12.05. assets. values. depreciation. ear marked reserves v1.3
- Item 12.06. AGAR. exercise of public rights. inspect the accounts. 2025.
- Item 12.07. bank reconciliations. 31 mar 2024 and 31 mar 2025
- AGAR 21-Explanation-of-Variances-2024-25. v1.2. completed
- Item 17.01. Action plan report May 2025
- Item 17.03. Biodiversity Report May 2025
- Item 19.00. Events Group. June 2025 Report to GWPC
- Mon 12 May APCM
- GWPC agenda for meeting on 12.05.2025 APCM v1.4
- GWPC minutes of meeting on 12.05.2025 APCM. draft not signed. v1.1
- Item 01. declaration and acceptance of office. chair.
- Item 07.01. Roles & responsibilities v1.2
- Item 17.02. Babergh TP briefing May 2025
- Item 22. thank you ve day
- Item 24.01. Income and expenditure. Apr 2025. UTB 331 and Lloyds 642.
- Item 24.02. bank reconciliations. Apr 2025
- Item 24.03. Income and expenditure. May 2025 MTD. UTB 331 and Lloyds 642.
- Item 30.01. Village Hall Report May 2025
- Mon 7 Apr 2025
- GWPC agenda for meeting on 07.04.2025 v1.7
- GWPC minutes of meeting on 07.04.2025. signed. v1.1
- Item 05.01. County Cllr report for GWPC
- Item 05.02. Babergh TP briefing April 2025
- Item 05.02. GW PC report 7-4-25
- Item 10.01. BMSDC Planning Consultation Poster
- Item 10.01. BMSDC Planning Statement of Community Involvement Survey
- Item 10.01. BMSDC SCI Consultation March 2025 COVER LETTER v1.1
- Item 11.03. DC.25.00845 – The Old Stables, Rectory Road, GW
- Item 11.05. DC.25.00657-GWPC comments. docx
- Item 11.10. Changes to GWPC planning process
- Item 12.01. Income and expenditure. Mar 2025. UTB 331 and Lloyds 642. redacted
- Item 12.02. bank reconciliations. Mar 2025
- Item 12.03. Income and expenditure. Apr mtd 2025. UTB 331 and Lloyds 642.
- Item 13.01. licence to occupy and woodland management agreement
- Item 15.03. parish support services tender process
- Item 17.03. Dog fouling. Dog poo bags. Alternatives. Byelaws. Notices
- Sat 5 Apr 2025 APM (Meet and Greet and then APM)
2024 2025
Mon 10 Mar 2025
-
- Item 07.01. Traffic. Speedwatch
- Item 11.01. Income and expenditure. Jan and Feb 2025. UTB 331 and Lloyds 642. redacted
- Item 11.02. bank reconciliations. Jan and Feb 2025
- Item 11.07. LWPC and GWPC shared resources and cooperation v1.0
- Item 12.01 motorised scythe. paper
- Item 14.03. Pavilion Options copy
- Item 17. Village Hall Report March 2025
- Item 18.01. VE Day. 8th May 2025
- Item 18.02. Reredos plan
- Mon 10 Feb 2025 (EGM)
- Feb 2025 – no meeting
- Mon 13 Jan 2025
- GWPC minutes of meeting on 13.01.2025. signed. v1.1
- Item 05.01. SCC report to GWPC. 13 Jan 2025
- Item 05.02. Babergh TP briefing January 2025
- Item 05.02. GW PC report 13-1-25 v2
- Item 10.01 comparison
- Item 10.01. DC_24_05433
- Item 10.02 DC_25_00012 Boyton Lodge Tree
- Item 11.01. Income and expenditure. Dec 2024. UTB 331 and Lloyds 642. redacted
- Item 11.02. bank reconciliations. Dec 2024
- Item 11.04. General Reserves (GR) and Precept
- Item 11.05. GWPC grass cutting contractor selection
- Item 15.01. GAJ grass cutting
- Item 17.01. car park sign
- Mon 9 Dec 2024 (budget and precept)
- Mon 11 Nov 2024
- GWPC minutes of meeting on 11.11.2024 v1.0. draft
- Item 05.02. Babergh TP briefing November 2024
- Item 05.02. Gt Waldingfield report 11-11-24
- Item 08.01. Bantocks rd Valley rd, parking, yellow lines
- Item 11.01. Income and expenditure. Oct 2024. UTB 331 and Lloyds 642
- Item 11.02. bank reconciliations. Oct 2024
- Item 11.03. Income and expenditure. mtd. Nov 2024. UTB 331 and Lloyds 642
- Item 11.07. donation requests
- Item 13.00. Action Plan
- Item 16.01. White Hall and Brandeston Close, lane. Sheds and ditch update.
Mon 14 Oct 2024
-
- GWPC minutes of meeting on 14.10.2024. signed. v1.1
- Item 05.02. District Cllrs Clover and Maybury report 14 Oct 2024
- Item 07.02. quote. Map and Images – Badleys Close GW
- item 08.01. Double Yellow Lines
- Item 11.01. Income and expenditure. Sep 2024. UTB 331 and Lloyds 642
- Item 11.02. bank reconciliations. Sep 2024
- Item 11.03. Income and expenditure. mtd. Nov 2024. UTB 331 and Lloyds 642
- Item 11.05. moving money sep 2024
- Item 11.06. donations. budget. ytd. forecast
- Item 11.06. CAB donation
- Item 11.07. Donation request. Community larder
- Item. 11.10. GWPC Financial Regulations 2024 v1.1.
- Item 11.10. GWPC standing orders v1.31
- Item 11.10. GWPC asset register and disposal policy v1.1
- Item 14.05. Timeline of discussions between PC and SCC
- Item 14.05. Pavilion. Legal costs to date
- Item 16.01. Environment report October 2024 v2
- Mon 9 Sep 2024
- GWPC minutes of meeting on 09.09.2024. signed. v1.4
- Item 05.02. Babergh TP briefing September 2024
- Item 05.02. Cllr Maybury September 2024
- Item 07.01. Traffic. speedwatch
- Item 08.01. Green Acre Junction. Estimates
- Item 08.01. The Heath Gt Waldingfield Map
- Item 09.01 options
- Item 09.01 wheelchair route
- Item 10.01. Acton NP Adoption Statement
- Item 11.01. Income and expenditure. Aug 2024. UTB 331 and Lloyds 642
- Item 11.02. bank reconciliations. Aug 2024
- Item 11.03. Income & expenditure. Sep mtd 2024. UTB 331 and Lloyds 642
- Item 16.01. environment report. sep 2024
- Aug 2024 – no meeting
- Mon 8 Jul 2024
- GWPC minutes. meeting. signed. 08.07.2024 v1.0.
- Item 10.01. response to DC-24-01708 – Old School
- Item 11.01. Income and expenditure. Jun 2024. UTB 331 and Lloyds 642
- Item 11.02. bank reconciliations. Jun 2024
- Item 11.03. Income & expenditure. Jul mtd 2024. UTB 331 and Lloyds 642
- Item 11.04. annual governance statement 2023 2024. explanations v1.1. draft
- Item 12.01. Donation request from CAB
- Item 12.01. CAB. key stats
- Item 13. Action Plan list for the next year(s)
- Item 16.01. Biodiversity Policy 2024
- Item 16.02. Biodiversity Action Plan 2024 v1.1
Mon 10 Jun 2024 (AGAR)
-
- GWPC minutes. meeting. signed. 10.06.2024 v1.2
- Item 05.02. Babergh T&P briefing June 2024
- Item 05.02. district cllr report
- Item 06.01. Councillor matters. vacancy
- Item 07.05 road closures – Lavenham Road Great Waldingfield
- Item 11.01. Income and expenditure. May 2024. UTB 331 and Lloyds 642
- Item 11.02. bank reconciliations. May 2024
- Item 11.03. Income & expenditure. Jun mtd 2024. UTB 331 and Lloyds 642
- item 11.04. gwpc financial report 2023 2024 v1.6
- Item 11.05a. internal auditors report 10.06.2024
- item 11.05b. AGAR return 2023 24
- Item 11.05d. AGAR Explanation-of-Variances-2023-24
- Item 11.05e. Making-provision-for-the-exercise-of-public-rights-complete.2023-24
- Item 14.01. GWPC Tree Policy. proposed
- Item 15.02 Community Self-help Scheme
Mon 13 May 2024 APCM
-
-
GWPC minutes. meeting. draft. for signing. 13.05.2024 v1.4
- Item 7.01 Committees and responsibilities
- Item. 17.02. Babergh T&P May 2024
- Item. 20.04. Greenacre. Turning area. Parking
- Item. 23.01. Income and expenditure. Apr 2024. UTB 331 and Lloyds 642
- Item. 23.02. Bank reconciliations for Apr 2024
- Item. 23.03. Income and expenditure. May 2024. mtd. UTB 331 and Lloyds 642
- Item. 23.04. Internal controls. report. final. 13.05.24. v2.0
- Item. 24. ev chargers
- Item. 28.01. environmental. bio diversity annual report 2024
- item. 29.02. agar section 1
-
- Mon 29 Apr 2024 EPCM
- Sat 27 Apr 2024 APM (Meet and Greet and then APM)
- Mon 8 Apr 2024
- GWPC minutes. meeting. signed. 08.04.2024 v1.4
- Item 05.02. Babergh TP April 2024
- Item 05.02. Your Vote Matters poster
- Item 07.02. 20mph traffic report. conclusion.
- Item 11.01. Income and expenditure. Mar 2024. UTB 331
- Item 11.01. Income and expenditure. Mar 2024. Lloyds 642
- Item 11.02. bank reconciliations. mar 24
- Item 11.03. Income & expenditure. Apr mtd 2024. UTB 331 and Lloyds 642
- Item 11.06. donation request. kernos.
- Item 14.03. replacement playground equipment. quotes.
- Item 16. environment
- Item 18.02. annual governance statement 2022 2023. explanations
- Item 20. Meet and Greet and APM
- Mon 11 Mar 2024
- GWPC minutes of meeting on 11.03.2024 signed v1.1
- Item 05.02. BDC TP
- Item 05.02. BDC report
- vacancy feb 2024
- Item 07.02. 20mph zone. report conclusion
- Item 11.01. Income and expenditure. Jan and Feb 2024. UTB 331
- Item 11.01. Income and expenditure. Jan and Feb 2024. Lloyds 642
- Item 11.02. Bank reconciliations for Jan and Feb 2024
- Item 11.03. Income & expenditure. Mar mtd 2024. UTB 331
- Item 11.03. Income & expenditure. Mar mtd 2024. Lloyds 642
- Item 16.01. Environment
- Feb 2024 (no meeting but financial reporting continues)
- Tue 16 Jan 2024 (moved from Mon 8 Jan 2024)
- GWPC minutes of meeting on 16.01.2024 signed. v1.2
- Item 06.02 BDC TP January 2024
- Item 06.02. GWPC report 16-1-24
- Item 07.01 green acre junction. shop area. issues
- Item 09.02 Suffolk’s Greenest County Awards
- Item 09.02 Suffolk’s Greenest County Awards. Poster
- Item 11.01. Income & expenditure. Dec 2023. Lloyds 642
- Item 11.01. Income & expenditure. Dec 2023. UTB 331
- Item 11.02. Bank reconciliations for Dec 2023
- Item 11.03. Income & expenditure. Jan mtd 2024. Lloyds 642
- Item 11.03. Income & expenditure. Jan mtd 2024. UTB 331
- Item 11.04. Precept
- Item 11.04. Budget 24 25. signed
- Item 11.08. ev chargers. 3 options.
2023
Mon 11 Dec 2023 (Budget and Precept)
-
- GWPC minutes of meeting on 11.12.2023 signed v1.3
- Item 06.02 B&MSDC briefing notes
- Item 06.02. District Councillor’s report for 11.12.23
- Item 06.02 Childrens’ Christmas Activities
- Item 07. Traffic 28 Nov 2023
- Item 09.01 Public transport
- Item 11.01. Income & expenditure. Nov 2023
- Item 11.01. Income & expenditure. UTB. Nov 2023
- Item 11.02. Bank reconciliations for Nov 2023
- Item 11.03. Income & expenditure. Dec mtd 2023
- Item 11.03. Income & expenditure. UTB. Dec mtd 2023
- Item 11.05 Budget 2024 2025. Agree and sign off
- Item 16.01 – drainage report
Mon 13 Nov 2023
-
- GWPC minutes of meeting on 13.11.2023 signed v1.2
- Item 01.02. Completed actions since May 2023
- Item 06.01. SCC report to GWPC – 13 Nov 2023
- Item 06.02 BDC report to GWPC 13 Nov 2023
- Item 06.02. BDC TP briefing – November
- Item 06.03 Babergh State of the District 2023
- Item 08.02 Meeting re double yellow lines on Heathway
- Item 08.02.Report re bollards for end of Bantocks_Valley Road
- Item 09.01 drainage issues
- Item 10.01. DC.23.04884. location plan
- Item 10.01. DC.23.04884. planning decision. plan current and proposed
- Item 11.01. Income & expenditure. Oct 2023
- Item 11.02. Bank reconciliations for Nov 2023
- Item 11.03. Income & expenditure. Nov mtd 2023
- Item 14.03. new play eqpt 2023 v1.2
Mon 23 Oct EPCM GWPC agenda for meeting on 23.10.2023 v1.0
Mon 9 Oct 2023
-
- GWPC minutes of meeting 09.10.2023 signed v1.31
- Item 6. BDC. Inspectors Report Letter
- Item 6. Feel Good Suffolk
- Item 6. BDC briefing
- Item 6. Babergh Corporate Plan
- item 6. Paul Clover. BDC
- item 6. Margaret Maybury. BDC
- Item 7. SIDs
- Item 9 Parking at the shop issues
- Item 9 First Friends Pre School. Hall rental. £48
- Item 9 Poppy appeal. Remembrance Sunday
- Item 11. Income and expenditure for Sep 2023
- Item 11. Income and expenditure for month to date Oct 2023
- Item 11. Bank reconciliations for Sep 2023
Mon 11 Sep 2023 GWPC signed minutes of meeting on 11.9.23
-
- Item 6. BDC briefing notes
- Item 7. Councillor vacancy
- Item 11. Income and expenditure for Jun and Jul 2023
- Item 11. Income and expenditure for August 2023
- Item 11. Bank reconciliations for August 2023
- Item 11. Income and expenditure for mtd Sep 2023
- Item 11. Rialtas financial system
- Item 11. bank mandate change 11.9.23
- Item 11. insurance quote
- Item 13. Action Plan
- Item 14. Play eqpt repairs
- Item 14. New play eqpt
- Item 14. playground notice v1.1
Mon Aug 2023 (no meeting)
-
- Item 7. SCC Cllr report #library #upshergreen #follyroad
- item 7. anpr camera results A4423 Folly Road Great Waldingfield #speeding
- item 7. Working-Together-To-Reduce-Speed-May-2022 (1) #speeding
- item 7. BMSDC Summer Holiday Activities #summeractivities #childrensactivities #summerholiday
- item 8. 20 mph motion #speeding
- item 6. chilton pc village hall wish list #chiltonpc #chiltonvillagehall #villagehall
- item 12. financial matters. v1.1 #bankreconciliation #incomeexpenditure #money #spending #income
- item 16. play eqpt mortimers quote #playequipment # repairs
15 May 2023
May 2023 (Annual Meeting) minutes of mtg 15 may 2023 signed 12 jun 2023
Biodiversity Working Group:-
2022
-
- BDC TP December
- Brandeston Hall Lavenham Rd Part Approved Cond Nov Dec 22
- Chilton Woods Comm Heat Pump and assoc Nov Dec 22
- Coffee morning expenses – from Mrs D Harris
- Donations – Sheet1
- Donations Grant Approval Policy
- Neighbourhood Plan Report to Parish Council December 2022
- Neighbourhood Plan 396230 Consultation Response
- Neighbourhood Plan Proposed Post Consultation Modifications 05-12-2022
- Waldingfield Lodge The Street Planning Dec Approval Dec 22
- What Have We Done For You BDC
-
- Brandeston Hall Lavenham Rd Approval Oct Nov 22
- Brandeston Hall Lavenham Rd Approval Oct Nov 22 Discharge of Conditions
- CAB Grant Application
- Community Pantry Donation Request
- DC-22-04026 – Brook House Farm Brook Street Great Waldingfield
- Donations Grant Approval Policy First Friends
- Reserved matters app Chilton Woods Mixed Dev north of Woodhall Bus Park Oct Nov 22
- Waldingfield Lodge The Street Oct 22
September 2022 (Extraordinary Meeting)
-
- AdvantEdge Quote Finance Package Aug 22
- BDC TP September 2022
- Bullying and harrassment statement poster
- Chilton Woods Mixed Dev north Woodhall Bus Park Sudbury Aug Sept 22
- Civility and Respect Dignity-at-Work Policy
- DC Arthey Report Sep 2022
- DC Maybury Report Sep 2022
- Field House Badley Rd Plan App Aug 22
- Field House Badley Rd Plan Dec LPA granted permission Sept 22
- Freedom of Information Policy and Procedure
- Great Waldingfield PC Alpha Quote – 25% disc for Council under 100K
- Great Waldingfield PC Alpha Quote with Cloud – 25% disc for Council under 100K
- Gt Waldingfield V Hall Lavenham Rd The Heath Jul Aug 22 for Sept 22 meeting
- GW Village Hall Lavenham Rd approval Sept 22
- Horticultural Committee Request Autumn 2022
- Neighbourhood Plan report to PC September 2022
- Post Office Temporary Closure – Information Letter – 18 August 2022
- Recordings by members of the public Policy
- Scribe Information – Great Waldingfield Parish Council
- Stagg
- The Hives Lavenham Rd The Heath Reserved Matters Aug Sept 22
- Traffic Group report to PC Sept 2022
- Traffic Report for PC meeting on 12 September
- Village Gateways Size and Cost
- Waldingfield Lodge The Street Planning Dec Approval Aug Sept 22
-
- Biodiversity Working Group Report of Meeting Fri 8 July
- Community Warden Update July 2022
- GW Village News Piece
- The Hives Lavenham Rd The Heath plan app June 22
- DC Arthey Report July 2022
- DC Maybury Report July 2022
- DC.22.02918 The Hives Great Waldingfield
- Land East side Clay Hall Lane Acton July 22
- Schedule of Accounts for Payment 11.07.22
- Summary of GW Traffic Issues and Suggested Solutions
- The Hives Lavenham Rd The Heath
-
- 1 Abbotts Hall Close Approval May June 2022
- British Legion Sudbury Wreath Letter 2022 With Logo Signature
- Chilton Grain Rosendale Ten Tree Rd refusal June 22
- Chilton Woods Reserve Matters app May June 2022 May 11th
- Chilton Woods Reserve Matters app May June 2022 May 16th
- DC-22-01803 – Rosendale Gt Waldingfield
- DC-22-01955 – Abbotts Hall Great Waldingfield
- Field House Badley Rd plan app May June 22
- Neighbourhood Plan Report to PC June 2022
- Public Transport Report to Council 13 June 2022 Cllr D Hastings
- Revisions Land on North Side of Church Field Rd Chilton Ind Est Chilton May June 22
- Scheme of Delegation
- School Farm School Farm Lane approval discharge of cond May June 22
- Sports and Recreational Working Group Written Report
-
- 7 Heath Estate plan app March April 2022
- Bank Reconciliation 31-Mar-22 (Year End)
- Chilton Woods Steering Group March
- GoStart GW grant application 11-02-22
- Land to the East Side of Clay Hall Lane Action cross boundary app March April 2022
- Playing Field Report
- Rectory Manor TCA approved Rectory Rd April 22
- Route 112 description for GW
-
- 65 Bantocks Rd approval Feb March 22
- Complaints Policy GW Parish Council
- Copy of Bank Reconciliation 28.02.22
- Councillors Internal Checks
- Finance HR and Complaints Committee Terms of Reference
- Grant Application – Horticultural Society
- Grant Application Covering Letter – Horticultural Society
- Grant Application – GoStart
- Jubilee Garden and Queens Platinum Celebrations
- Neighbourhood Plan – Community Actions
- Neighbourhood Plan Report March 2022
- Rectory Manor Rectory Rd TCA app March 22
-
- Badgers Clay Hall Lane approval Jan Feb 2022
- Bank Reconciliation 31-Jan-2022
- Chilton Wood Consultation Invitation
- Chilton Woods Meeting – Weds 2nd Feb
- Donations Grant Approval Policy
- Equality and Diversity Policy
- Events Working Group Update
- GW Neighbourhood Plan Details inc Membership
- Neighbourhood Plan update for Feb PC meeting
- Neighbourhood Plan Community Actions
- Play Area Repairs
- Playground report
- Pre Application Planning Consultation Policy
- Reserves Policy
- Schedule of Accounts for Payment 14-Feb-22
- Trip to Bury Archives
- Taylor Wimpey Chilton Woods_Reserved Matters Phase 2 Consultation_Stakeholder Invitation
2021
-
- 65 Bantocks Rd approval Nov 2021
- BSEVC
- BSEVC Limited – Finalised 2021 accounts – signed
- Bank Reconciliation 30.11.21
- Dog Bin Ten Tree Road
- Email Policy GW PC
- Events Working Party Terms of Reference GWPC
- First Friends Pre-School Committee Donation Request
- Grain Store west of Ten Tree Rd approved Nov 2021
- Gt Waldingfield Hall Lavenham Rd The Heath approval Dec 2021
- GWPC Scheme of Delegation
- Land off Clay Hall Lane Acton cross boundary Nov Dec 21
- Neighbourhood Plan update – December 2021
- Neighbourhood Plan Steering Group Terms of Reference
- Parish Councillor Vacancy Notice (4th November 2021)
- Parish Councillor Vacancy Application – Amy Maguire
- Parish Councillor Vacancy Application – David Harris
- Parish Councillor Vacancy Application – Denise Hastings
- Planning Working Party Terms of Reference GWPC
- Playing Fields Working Group Terms of Reference
- Playing Fields Safety Inspection Report
- Plug In Suffolk Intro
- Suffolk Accident Rescue Service – Covering Letter
- Suffolk Accident Rescue Service report 2021-22
- Suffolk Records Office Visit
-
- 5 Coronation Rise Approval Oct 2021
- Bank Reconciliation 31.10.21
- Donation Request Headway Suffolk
- Email Policy GW PC
- Citizens Advice Impact Report 2020-2021
- Letter to Parish Councils 21Oct21
- Meadowbank Rectory Rd approval Oct 2021
- Neighbourhood Plan update for PC – November 2021
- Request for funding for community activity
-
- 2nd Quarter Finance Report 01.07.2021 to 30.09.2021
- 5 Coronation Rise Planning Application Sept Oct 2021
- 65 Bantocks Rd Planning Application Sept Oct 21
- Ardley House Lavenham Rd Discharge of Conds Approval Oct 21
- Brandeston Hall Farm Lavenham Rd Approval Oct 21
- Brandeston Hall Farm Lavenham Rd Planning Application Sept Oct 2021 LBC
- Brandeston Hall Farm Lavenham Rd Planning Application Sept Oct 2021
- Chilton Woods Discharge of Conditions app Sept Oct 21
- Copy of Bank Reconciliation 30.09.21
- Copy of Bank Reconciliation 31.08.21
- Land on north side of Church Field Rd Chilton Ind Est Chilton Sept Oct 21
- Meadowbank Rectory Rd Planning Application Sept Oct 2021
- Neighbourhood Plan Update – October 2021
- Rose Cottage The Street approved Sept 2021 LBC
- Rose Cottage The Street approved Sept 2021
- Schedule of Accounts for Payment 11-Oct-21
-
- 2 Holbrook Close approval July 2021
- 7 Heath Estate Refusal of Planning Application July 2021
- Ardley House Lavenham Rd Planning Application Aug 2021
- Babergh Hall Acton Road Approval July 2021
- Branchlines Update Aug Sept 2021
- Brandeston Hall Lavenham Rd Approval July 2021 LBC
- Brandeston Hall Lavenham Rd Approval July 2021
- Chilton Woods Mixed Dev Discharge of Conditions Application July 2021
- Copy of Bank Reconciliation 31.07.21
- Copy of Bank Reconciliation 31.08.21
- Garrison Cottage Garrison Lane approval Discharge of Conditions Aug 2021
- Hiring the Bowls Club for its regular meetings
- Jubilee Garden
- LAMIT Local Authorities Mutual Investment Trust
- Meadowbank Rectory Rd Application for tree works in Conservation Area July 2021
- Neighbourhood Plan update – September 2021
- Notice of Conclusion of Audit Year Ending 31st March 2021
- Post Office Stores, Lavenham Road The Heath decision approved Aug 2021
- Public Rights Of Way cutting by SCC pdf
- Quotation for Equipment Suggested by One Resident
- Rose Cottage The Street Planning Application Aug Sept 2021 LBC
- Rose Cottage The Street Planning Application Aug Sept 2021
- SCHEDULE OF MEETINGS 2022
- Sudbury Wreath letter 2021
- Suggestions for the Play Area Re Removal of Wall
- The Hawthorns Lavenham Rd The Heath approval Aug Sept 2021
- The Hawthorns Lavenham Rd The Heath Planning Application July 2021
- The Hives Lavenham Rd The Heath app withdrawn
- The Hives Lavenham Rd The Heath approval Aug Sept 2021
- Vacancy for a Councillor
- Wildlife Signage
-
- 2 Holbrook Close plan app June July 2021
- 7 Heath Estate June July 2021 app
- Brandeston Hall Lavenham Rd plan app June July 21
- Brandeston Hall Lavenham Rd plan app June July 21 LBC
- Defib training costs
- Elm Tree Farm Washmere Green June 21 Approval
- The Hives Lavenham Rd The Heath June July 2021
- Frangipanni Ten Tree Road approved July 2021
- Walnut Tree Cottage The Street June 21 approval
- Schedule of Accounts for Payment 12.07.21
- Walnut Tree Cottage The Street June 21 approval householder app
-
- Babergh Hall Acton Lane approval decision May June 2021
- Bank Reconciliation 31-May-21
- Branchlines Request Re WI Donation
- Chilton Woods Mixed Dev Land North Woodhall Bus Park Design Code May June 2021
- Chilton Woods Reserved Matters May June 2021
- Community Account Application
- CS191 – Business Savings Application Form
- DC Maybury Report June 2021
- Deposit-accounts-rates-information-sheet
- Donation Request Positve Birth Group
- Electric Vehicle Charging Points email
- Electric Vehicle Charging Points
- Frangipanni Ten Tree Rd plan app May 2021
- Garrison Cottage Garrison Lane Approval May June 2021
- Gt Waldingfield Hall Lavenham Rd. The Heath approval May June 2021
- Gt Waldingfield Hall Lavenham Rd. The Heath LBC approval May June 2021
- Interest Rate Nationwide BS
- Keep Britain Tidy
- Little Tadpoles Parent & Toddler Group Donation Request
- Neighbourhood Plan update – June 2021
- Post Office Plan App EADT article
- Post Office Stores Lavenham Rd plan app May June 2021
- Suffolk County Council Report – 14 June 2021
- Volunteer Queens Diamond Jubilee Garden Bulbs Request re approved Donation
May 2021 (Annual Parish Meeting)
-
- Bowls Club Request
- Copy of Bank Reconciliation 31.03.21 Year End
- DC Report May 2021
- Donation Request Sub Committee Queens Jubilee Garden
- Garrison Cottage Garrison Lane approval Apr May 2021
- Grounds Maintenance Contract Invitations Gt Waldingfield PC
- Gt Waldingfield Hall Lavenham Rd The Heath Apr May 2021 app
- Gt Waldingfield Hall Lavenham Rd The Heath Apr May 2021 LBC
- GW-PC-Ground-Maintenance-Areas-002.png
- HR Committee GW PC Reviewed May 2020
- Media Working Group Terms of Reference
- Moreves Manor Badley Rd approval Apr May 2021
- NP Steering Group Terms of Reference Nov 2020
- Re consultation respond by 30.4.21 Land north side of Church Field Rd Chilton
- Rose Cottage The Street Approval Apr May 2021 householder app
- Rose Cottage The Street Approval Apr May 2021
- SCC Report to Gt Waldingfield AGM – 17 May 2021
- Tender for Grounds Maintenance Great Waldingfield
- The Hives Lavenham Rd The Heath app withdrawn
- Walnut Cottage The Street plan app Apr May 2021 LBC
- Walnut Cottage The Street plan app Apr May 2021
-
- Amen Corner Lavenham Rd approved March April 2021
- Ardley House Lavenham Rd conversion outbuildings approval April 2021
- Chilton Woods Discharge of Conditions app March Apr 2021
- COVID 19 Options wef 7 May 2021
- DC Report April 2021
- Garrison Cottage Garrison Lane approval March 2021
- GWPC internal Control Statement and Report March 2021
- Land off Bantocks Rd Approval of Discharge of Conds March Apr 2021
- Moreves Barn Badley Rd Discharge of conds approval March Apr 2021
- NP update for PC – April 2021
- Queens Jubilee Garden grounds maintenance contractor concerns
- Re consultation Rose Cottage The Street March Apr app 2021 LBC
- Re consultation Rose Cottage The Street March Apr app 2021
- Sch of Accounts for Payment 12.04.21
- The Hives Lavenham Rd The Heath plan app March 2021
- Waldingfield Lodge The Street plan app approved March 2021
-
- 71 Bantocks Rd. plan app Feb March 2021
- Amen Corner Lavenham Rd The Heath plan app Feb March 2021
- Appeal Decision 3254460
- Chilton Woods letter to developer 12.02.21
- Copy of Bank Reconciliation 28.02.21
- EQ70044718
- Grain Store to West of Ten Tree Road Feb March 2021
- Grit Bin Map 2021
- Gt Waldingfield Hall Lavenham Rd The Heath Feb Mar 21
- Gt Waldingfield Hall Lavenham Rd The Heath Feb Mar 21 LBC
- Monthly Parish County Council Newsletter for Feb 2021
- Moreves Manor Badley Rd plan app Feb March 2021
- Neighbourhood Plan update for PC – March 2021
- Prices for Play Equipment
- Request for Clothes Recycling Bank
- Rose Cottage The Street Feb 2021
- Rose Cottage The Street Feb 2021 LBC
- Schedule of Accounts for Payment 08-Mar-21
-
- Brandeston Hall Farm Lavenham Rd. Feb 2021
- Brandeston Hall Farm Lavenham Rd. Feb 2021 LBC
- Copy of Bank Reconciliation 31.01.2021
- Garrison Cottage Garrison Lane Jan Feb 21 app
- January 2021 Monthly Parish Newsletter
- Mr and Mrs Knight Elmwood
- Pavilion e on electricity contract cancel or renew
- Quotation_11-01-2021_Great Waldingfield Parish Council
- Reserved Matters Chilton Woods Mixed Development Land North of Woodhall Business Park Sudbury
- Rose Cottage The Street Feb 2021
- Rose Cottage The Street Feb 2021 LBC
- Schedule of Accounts for Payment 08.02.21
- Seating Details Re CIL
- Waldingfield Lodge The Street plan app Jan Feb 21
-
- Amen Corner Lavenham Rd The Heath Refusal Dec 20
- Amen Corner Lavenham Rd The Heath Refusal Dec 20_1
- Badgers Clay Hall Lane Acton decision notice Dec Jan 2020 21
- Copy of Bank Reconciliation 31.12.20
- Councillors Internal Checks Signed
- Dc Report Jan 2021 MVM
- December 2020 Monthly Parish Newsletter (002)
- Elmwood Rectory Rd plan app Jan 2021
- Great-Waldingfield—Bowls-Club-Site-Lease-Plan
- GWPC 3rd Quarter Finance Report 1st October 2020 to 31st December 2020
- Moreves Barn Badley Rd change of use approval Jan 21 LBC
- Moreves Barn Badley Rd change of use approval Jan 21
- Sch of Accounts for Payment 11.01.21
- Willow Cottage Upsher Green TCA Dec 2020 app
- Willow Cottage Upsher Green TCA Jan 21 no objection
2020
-
- 17 Chestnut Close approval Dec 2020
- 22 Heath Estate Dec 2020 granted
- 2020-11-23 ActonParishCouncil
- 201204 – 278 – SITE PLAN – LAND REGISTRY OVERLAY
- Amy Johnson Website Administrator Quote Nov Dec 2020
- Chilton Woods letter to developer 12.02.21
- Chilton Woods plan app reserved matters Nov Dec 2020
- Compost Quote for QDJ
- Copy of Bank Reconciliation 30.11.20
- Copy of signed Sch of Accounts for Payment 14.12.20
- DC Report Dec 2020
- Elmwood Rectory Rd appoval Dec 2020
- Elmwood Rectory Rd decision Nov 2020
- Fox Cottage Upsher Green approval Nov 2020
- Gt Waldingfield PC Value for Money Statement
- GW PC Statement ensure Council manages performance as Corporate Body
- GW PC Statement ensures performance staff re business plan
- GWPC Budget 2021 2022
- GWPC Business Plan 2020 23
- Land at Chilton Airfield Chilton Dec 2020 app
- Land off Bantocks Road 2018 non material amendement approved
- Leadership Statement in Planning for the Future of the Community
- Media Policy 02.12.20
- Media Working Group Terms of Reference
- November 2020 SCC Town Parish Newsletter
- NP update for PC -Dec 2020
- Queens Jubilee Garden Compost Bins Quote
- Quotation from Bernard Rushton for Website Administrator
- Response to DC_20_03753 – Chilton Airfield
- Sch of Accounts for Payment 14.12.20
- Sch of Accounts for Payment 14.12.20_1
- Statement re Biodiversity and Crime and Disorder GW PC
- Suffolk County Council Highways Verges
- Taylor-Wimpey-Design-Code-Chilton-Woods
- Updated Media Policy 02.12.20
- Willow Cottage Upsher Green TCA Dec 2020 app
-
- 17 Chestnut Close plan app Nov 2020
- 105 Folly Rd plan app Oct 2020
- 105 Folly Rd App approved Nov 2020
- 170908-Great-Waldingfield-Draft-v0.1
- Amen Corner Lavenham Rd The Heath plan app Nov 2020
- B Rushton Quote for Website Maintenance
- Brandeston Hall Lavenham Rd approval Nov 2020 LBC
- Brandeston Hall Lavenham Rd approval Nov 2020
- Copy of Bank Reconciliation 31.10.20
- Copy of Sch of Accounts for Payment 09.11.20 Signed
- DC REport Nov 2020 Gt W 1
- Dean Rowley Resume
- Donation Request COVID
- Elmwood Rectory Rd plan app Oct 2020
- Extending GW Conservation Area
- Final Newsletter text
- Fox Cottage Upsher Green Oct 2020 plan app
- Garrison Cottage Garrison Lane plan app Nov 2020
- Gary Lambert Cooption Feb 2020
- Land at Chilton Airfield Waldingfield Rd Sudbury
- NP Steering Group Terms of Reference Nov 2020
- NP update for PC -Nov 2020
- OctoberSNWA.01
- Paths in GW
- Pete Berry
- Planning Application Elmwood Residents letter
- Planning Application Elmwood Residents letter_1
- Queens Diamond Jubilee Garden Compost Price
- Quote for Website Maintenance
- Response to DC_20_03753 – Chilton Airfield
- response to Elmwood
- Sch of Accounts for Payment 09.11.20
- Steve Williams
- testimonials Jan 2020 Kernos Centre
- The Kernos Centre Update re Donation Request
- Website Administrator Contractor Quote
-
- 10 Folly Rd plan app Oct 2020 further info
- Appeal written rep Ardley House Farm Buildings Lavenham Rd 1
- Appeal written rep Ardley House Farm Buildings Lavenham Rd 2
- Appeal written rep Ardley House Farm Buildings Lavenham Rd 3
- Appeal written rep Ardley House Farm Buildings Lavenham Rd 4
- Appeal written rep Ardley House Farm Buildings Lavenham Rd
- Copy of Bank Reconciliation 30.09.20
- Elmwood Rectory Rd plan app Oct 2020
- Fox Cottage Upsher Green Oct 2020 plan app
- Gt W DC Report Oct 2020
- GWPC 2nd Quarter Finance Report 01.07.2020 to 30.09.2020
- Local-Council-Award-Scheme-Form
- October 2020 – PC_
- Pete Berry
- Planning for the Future response Gt Waldingfield PC
- QLS Presentation to Parishes Master
- Sch of Accounts for Payment 12.10.20
- September 2020 Parish Newsletter C Spence SCC
-
- 10 Chapel Close Sept 2020 approved
- 22 Heath Estate plan app Sept 2020
- 105 Folly Rd Aug Sept 2020
- Brandeston Hall, Lavenham Rd householder plan app Sept 2020
- Brandeston Hall, Lavenham Rd plan app Sept 2020
- Copy of Bank Reconciliation 31.08.20
- Copy of Sch of Accounts for Payment 14.09.20 signed
- District Councillor Margaret Maybury August 2020 Report to Parish Council
- Ext Auditor Conclusion of Audit 2020
- Garrison Cottage Garrison Lane Aug Sept 2020
- Local Government Pay Deal Agreed
- Moreves Barn Badley Rd. Sept app. LBC
- Moreves Barn Badley Rd. Sept app
- Notice of Conclusion of Audit 2020
- SCC August Parish Town Newsletter
- SCHEDULE OF MEETINGS 2021
- September 2020 PC_
- SF0171_closureletter_1598641322
-
- 3 Abbotts Hall Close Approval Aug 2020
- 10 Chapel Close plan app July Aug 2020
- August 2020 PC update N Hood Plan
- Barleys Folly Rd tree app approval July Aug 2020
- Bowls Club request
- Copy of Bank Reconciliation 31.07.20
- Copy of Sch of Accounts for Payment 13.07.20 Parish Council Meeting Signed
- Dean Rowley Resume
- GW PC Standing Orders Reviewed Aug 2020
- GWPC Financial Regulations Reviewed Aug 2020
- Land off Bantocks Road July Aug 2020 Approved
- LBC Low Thatch Lavenham Rd The Heath Approval Jul Aug 2020
- Low Thatch Lavenham Rd The Heath Approved July Aug 2020
- Playground risk assessment July 2020
- Rozelle Lavenham Rd Approval Aug 2020
- Waldingfield Lodge The Street Aug approval
-
- 3 Abbotts Hall Close plan app June July 2020
- 2020.07.01 Gt waldingfield Vacancy
- Amen Corner, Lavenham Rd, The Heath July 2020
- Copy of Bank Reconciliation 30.04.2020
- Copy of Bank Reconciliation 30.06.20
- Copy of Bank Reconciliation 31.05.20
- Copy of Sch of Accounts for Payment 13.07.20 Parish Council Meeting
- DC Report July 2020
- Final version Social Media Committee Terms of Reference
- Garrison Cottage, Garrison Lane July 2020
- GWPC 1st Quarter Finance Report 01.04.2020 to 30.06.2020
- Jean M resignation letter
- Land Adj The Wilderness, Badley Rd July 2020 Approval
- Lawrence Cottage, The Street Decision Letter June July 2020 Approval
- LBC Low Thatch, Lavenham Rd. The Heath June July 2020
- Low Thatch, Lavenham Rd, The Heath GW June July 2020
- Low Thatch, Lavenham Rd, The Heath June July 2020
- Rozelle, Lavenham Road, The Heath June July 2020
- Social Media Committee Terms of Reference
- TPO Barleys, Folly Rd June July plan app
- Waldingfield Lodge, The Street June July 2020 Plan app
-
- Acton response
- Copy of explanation-of-variances-2019 2020
- Copy of Sch of Accounts for Payment 08.06.20 Parish Council Meeting
- Dc Report June 2020 Gt W (002)
- Dyers Green Farm, Lavenham Rd Approval May June 2020
- Front cover yr end 31 March 2020
- GWPC AGAR Internal Auditor Page 3 unsigned20200530_10403407
- GWPC AGAR Page 4 unsigned by Chairman20200530_10455791
- GWPC AGAR Page 5 unsigned by Chairman20200530_10483102
- GWPC AGAR Page 6 External Auditor Certificate Unsigned20200530_10540507
- GWPC AGAR Page 120200530_10430506
- GWPC AGAR Page 220200530_10512591
- GWPC AGAR Page 220200530_10512591_1
- Lawrence Cottage approval June 2020
- May 2020 SCC Town Parish Newsletter
- Notice of Public Rights Inspection 2019 2020 Accounts
- SCC Annual Parish Newsletter 2019-2020 (1)
- Website Accessibility Statement GWPC new Website
May 2020 (Annual Parish Meeting)
-
- Agreement for Hosting Village Website
- Annual DC Report 2019-20 Gt Waldingfield
- Ardley House Lavenham Rd Apr 2020
- Chairman Dec. of Acceptance of Office
- Child & Vulnerable Adult Protection Policy
- Christopher Mortimer quote for concrete work at play area
- Cllr Round Draft response to DC DC2001049
- Communication Protocol
- Community Engagement Statement Updated March 2020
- Complaints Policy GW Parish Council
- Councillors Internal Checks
- Dyers Green Farm Lavenham Rd Apr 2020
- Equal Opportunities Policy Statement
- GW PC Donation Approval Policy
- GW PC Staff Handbook
- GW PC Standing Orders Reviewed May 2020
- GWPC Asset Register Reviewed May 2020
- GWPC COSHH Risk Assessment Statement Policy
- GWPC Document Retention Policy Reviewed May 2020
- Health and Safety Policy
- HR Committee GW PC Reviewed May 2020
- Internet acceptable use policy
- Jasmine Cottage Lavenham Rd The Heath Approval Apr 2020
- Land adjoining the Wilderness approval Apr 2020
- Land off Bantocks Road Apr 2020
- May PC Update
- NP Steering Group Terms of Reference Reviewed May 2020
- Quote – Great Waldingfield Parish Council – 10.05.20
- reponse to DC2001094 – outline planning application
- S Clements GDPR May 2020
- S Clements Lone Worker May 2020
- Sch of Accounts for Payment 06.04.20 Parish Council Meeting
- Sch of Accounts for Payment 11.05.20 Parish Council Meeting
- Training and Development Policy for Councillors
- Trust Deed 29th January 1996
- Website Accessibility Statement
Cancelled 6 April 2020 Meeting re COVID 19
2019
April 2019 (Annual Parish Meeting)
2018
April 2018 (Annual Parish Meeting)
2017
April 2017 (Annual Parish Meeting)